Last updated: November 13, 2023
SANOFI fully understands the importance of privacy and the protection of Personal Data in the digital era and is committed to ensure an adequate level of data protection for the recruitment procedure of candidates.
What will you find in this document?
Personal Data means any information that relates to an individual (‘Data Subject’) which directly or indirectly identifies him/her.
For the purposes of this Policy SANOFI means SANOFI and all its affiliates, acting as data controllers either independently or jointly. Please note that in order to exercise your rights or ask any question, you should reach the Affiliate in your country or use the form available here.
Each specific privacy notice shall set out which SANOFI entity determines for what reasons (i.e. the purposes) your Personal Data is processed as well as the resources (i.e. the means) allocated to such processing.
Validity and evolution of this policy
This Policy may be modified by SANOFI, from time to time, in particular to reflect changes in applicable legislations and / or in SANOFI’s practices. Changes will be available on this page. We invite you to check this Policy periodically.
During the recruitment procedure, SANOFI may process data that directly or indirectly identify you such as:
- Identification data (e.g. name, date of birth, gender, age, postal address, e-mail address, telephone number, your profile on a professional social media platform, audio and video of the interview, etc.)
- Data related to your personal life (e.g. your hobbies, your family status, etc.)
- Data related to your professional life (e.g. your education and work experience, etc.)
SANOFI may also process information regarding your internet connection and the equipment you use to access our recruitment websites, and usage details, such as your Internet Protocol (IP) address, account credentials (username & password).
Where relevant, necessary and authorized by law, the Personal Data processed may include sensitive personal data (e.g. religion, health information, etc.).
For some roles and if the legislation of your country authorizes it, information about criminal convictions and offences may be processed.
SANOFI collects your Personal Data directly from you, when you:
- Create an account and profile on our websites
- Fill in forms
- Share your resumé
- Share Personal Data during interviews
Your Personal Data may be collected from third parties, for instance recruitment agencies or the colleagues that you provided as your reference.
Where allowed by law, we may collect personal information from public sources including social media, public websites, publications, etc.
List of activities requiring SANOFI to process Personal Data of Candidates
SANOFI may process your Personal Data for the various purposes set out below.
Purpose 1: Make a pre-selection of candidates
Based on legitimate interests and in order to perform precontractual measures, SANOFI may use your Personal Data to consider your application. Therefore, your Personal Data is used to assess your profile and create a shortlist of candidates.
Purpose 2: Select candidates
Based on legitimate interests and in order to perform precontractual measures, SANOFI may use your Personal Data to manage the recruitment process. Therefore, your Personal Data is used to respond to your application, to conduct interviews, and check your background and references, and any other relevant documents (immigration, diplomas, identity).
SANOFI maintains clear boundaries between personal and business interactions. Therefore, regarding the employment of relatives, no preferential treatments are afforded to candidates related to employees.
During the recruitment process, if you provide personal information of a professional reference, such as a colleague, we assume that you had their permission to do so.
Where authorized by the law, the interview may be recorded.
Purpose 3: Manage the pre-hiring process (Onboarding process)
In order to perform precontractual measures, SANOFI may use your Personal Data to adjust a recruitment offer and prepare contractual documents, to set up your arrival (IT, etc.) and to prepare your onboarding. During this pre-hiring phase, SANOFI may process Personal Data such as your family status, current compensation and benefits, and other financial information. The aim is to produce a compensation proposal that is relevant.
Purpose 4: Constitute a data base of applications
Based on its legitimate interests, SANOFI may retain your Personal Data on records to let you know about other opportunities or consider you for other job openings.
Purpose 5: Comply with legal obligations
SANOFI may process your Personal Data to respond to legal requests from administrative or judicial authorities, in accordance with applicable laws and regulations.
SANOFI will process your Personal Data to comply with the applicable legislation, including the legislation regarding employment and social security, immigration.
Recipients of the data
Only the persons who are involved in the recruitment and onboarding process have access to your Personal Data. SANOFI may transfer your Personal Data to third parties involved in the recruitment process. SANOFI imposes to third parties adequate technical and organizational measures and safeguards, including contractual relations to ensure the protection of your Personal Data, according to applicable data protection Law.
The recipients may include:
- SANOFI’s employees and its affiliates that are involved in the recruitment process
- Our partners and processors (interim agencies or external recruiters)
- Legal and administrative authorities, as required by applicable laws
International Transfers of Data
SANOFI is a multinational organization with affiliates, partners and subcontractors located in many countries around the world. For that reason, SANOFI may need to transfer (via access, visualization, storage..) your Personal Data in other jurisdictions, including from the European Economic Area to outside the European Economic Area, in countries which may not be regarded as providing the same level of protection as the jurisdiction you are based in.
In cases where SANOFI needs to transfer Personal Data outside the European Union, it shall ensure that adequate safeguards, as required under applicable data protection legislation, will be implemented (including, notably, the European Commission’s Standard Contractual Clauses, as applicable).
In the case of intra-group transfers of Personal Data, SANOFI shall apply its “Binding Corporate Rules” validated by the EU Data Protection Authorities.
How long will SANOFI retain your Personal Data?
Your Personal Data will be kept as long as necessary to complete the recruitment procedure.
If you are hired, your data will be processed for the performance of your Labor contract, SANOFI acting as your Employer, and you, as an Employee.
If you are not the chosen candidate, and unless you object, SANOFI may keep those Personal Data longer in order to manage our data base of applications but no more than two years after our last interaction (the duration may be shorter in some countries due to local legislation).
External candidates can request a purge of their data in Workday (“Delete my information” self-service in the applicant management tool).
Is the collection of this data mandatory or optional?
Personal information, such as your work experience, that allow us to assess your profile are necessary. Without it we may not be able to consider your application.
SANOFI has implemented a variety of technical and organizational procedures and measures to ensure the integrity and confidentiality of your Personal Data from unauthorized access, use and disclosure. These measures take into account the state of the art, the costs of implementation and the nature, scope, context and purposes of processing as well as the risk of varying likelihood and severity for the rights and freedoms of natural persons.
For instance, we store your Personal Data on servers that have various types of technical and physical access controls, which may include, for instance, if appropriate, encryption. We may also aggregate, pseudonymize or anonymize Personal Data to ensure that no personally identifiable information is communicated to third parties.
Your Privacy and Data Protection rights
You may, where required by applicable law and subject to limitations which may apply by exceptions or legal requirements, be entitled:
- To have access upon simple request to your Personal Data. You may receive a copy of such data; unless it is directly available to you, for instance within your personal account in the applicant management tool
- To obtain a rectification of your Personal Data should your Personal Data be inaccurate, incomplete, or obsolete
- To obtain the deletion of your Personal Data in the situations set forth by applicable data protection law (“right to be forgotten”)
- To withdraw your consent, at any time, to data processing without affecting the lawfulness of processing, where your Personal Data has been collected and processed on the basis of your consent
- To object the processing of your Personal data, where your Personal Data has been collected and processed on the basis of legitimate interests of SANOFI, in which case you will need to justify your request by explaining to us your particular situation
- To request a limitation of the data processing in the situations set forth by applicable law
- To request that some of the Personal Data you provided to us is brought to you, or to another data controller, in a commonly used, machine-readable format
While we suggest that you contact us beforehand, you are entitled to lodge a complaint with your local Data Protection Authority regarding the processing of your Personal Data.
If you would like to exercise any of these rights, please contact us as described in the “How to Contact Us” section below.
How to contact us?
SANOFI welcomes any questions or comments you may have regarding this Policy or its implementation. Any such questions or comments should be submitted using the following here.
For US Residents
If you are a resident of certain U.S. states, including California, Colorado, Connecticut, Virginia, or Utah, you may be entitled to additional rights and disclosures, depending on the law of your state.